Data protection information for Siemens AG shareholders
The EU General Data Protection Regulation ascribes the great importance of transparency to data processing. The security of your personal data and protection of your privacy are our utmost priority, which we ensure with methods aimed at providing secure data communication that comply with the state-of-the-art technology.
The following is intended to provide you with information on processing of your personal data by Siemens AG and your rights under data protection law. You can obtain more information on data protection in our Privacy Notice at www.siemens.com/privacy.
The responsible entity is Siemens AG, Werner-von-Siemens-Str. 1, 80333 Munich, Germany.
You can contact the Data Privacy Officer of Siemens AG by regular mail under the above address or by e-mail at datenschutz@siemens.com.
ADEUS Aktienregister-Service-GmbH, Munich, Germany, has been appointed to maintain the share register of Siemens AG. If you have any questions on data protection in the share register, we therefore ask you to contact
hv-service.siemens@adeus.de or the shareholder hotline at 0 800–10 10 676 (toll-free within Germany) or the phone number +49 (0) 89/7805 1200 (from abroad).
When maintaining the share register, we process your data – as we receive it from you, the custodian bank or the central securities depository Clearstream Europe AG, Eschborn, Germany – on the basis of the requirements under stock corporation and capital market law as well as regulatory specifications. Section 67 of the German Stock Corporation Act (AktG) stipulates that registered shares must be entered in the company’s share register along with the name, date of birth and postal as well as e-mail address of the shareholder and the number of shares. In order to clarify any potential ambiguities, the bank submitting the information will also be recorded. We use your personal data for the purposes provided for in the German Stock Corporation Act (AktG). These purposes include, in particular, maintaining the share register, communicating with you as a shareholder, and staging Shareholders’ Meetings. We can use the data specified in Section 67 of the German Stock Corporation Act (AktG) for advertising on behalf of the Company, unless you explicitly object to such use (see “Right to object” below). In the case of structural or capital measures, we must refrain from providing certain shareholders with information on offers owing to their nationality or place of residence, in order to comply with securities legislation in individual countries.
In connection with the Shareholders’ Meeting, we process your personal data (register data of the shareholder, the name, address and e-mail address of his/her representative, if applicable, the type of ownership of the shares, absentee votes/voting instructions, and the number of the admission ticket, if applicable) on the basis of prevailing data protection legislation in order to enable you as a shareholder to exercise your rights at the Shareholders’ Meeting. Processing of your personal data is mandatory under stock corporation law (Section 123 (2) of the German Stock Corporation Act (AktG) in conjunction with Section 19 of the Articles of Association of Siemens AG; Section 129 (1) sentences 2 and 3 of the German Stock Corporation Act (AktG); Section 118a (1) of the German Stock Corporation Act (AktG)) so that you can attend the Shareholders’ Meeting and/or cast votes.
For the Shareholders’ Meeting, we will also electronically transcribe the addresses to the Shareholders’ Meeting to capture the questions asked and prepare the answers.
For the use of the Internet Service, we also process
- Your access data for the Internet Service, and
- Information that is automatically collected when you use the Internet Service, such as your device and user ID and information about your operating system.
The legal basis for such data processing is Article 6 (1) point (f) of the EU General Data Protection Regulation (GDPR).
We use external service providers and their subcontractors, in each case in the EU, for administration and technical maintenance of the share register (share register service company) and to stage the Shareholders’ Meeting (shareholders’ meeting service provider). When requests for additions to the agenda, counterproposals, election nominations and statements are published or made available, we disclose the name and address of the person submitting them. In connection with the Shareholders' Meeting, shareholders and their proxy representatives may view the list of attendance.
As a matter of principle, we render your personal data anonymous and delete it as soon as it is no longer deemed necessary for the above-mentioned purposes, insofar as statutory documentation and storage obligations (for example in the German Stock Corporation Act (AktG), German Commercial Code (HGB), German Fiscal Code (AO)) are not applicable.
At the address stated above, you can obtain information on and access to the data about you that we have stored. If certain requirements are met, you also have the right to demand that your personal data be rectified or erased or that processing of it be restricted (for instance, if your data is processed unlawfully) or to object to processing of personal data on grounds relating to your particular situation.
Right to object:
If you, as a shareholder listed in the share register, do not wish to receive advertising for the Company, please contact one of the following addresses, providing your name, Shareholder Control Number and your address: by e-mail to hv-service.siemens@adeus.de or by regular mail to Siemens Hauptversammlung, c/o ADEUS Aktienregister-Service-GmbH, 20636 Hamburg, Germany. You do not incur any costs for this, with the exception of the basic charges for transferring the notification. Each time we use the information we have stored on you in the share register for the purpose of advertising for the Company, we will draw your attention to your right to object.
You can contact the above-mentioned Data Privacy Officer or a data protection supervisory authority.
The data protection supervisory authority responsible for Siemens AG is:
Bayerisches Landesamt für Datenschutzaufsicht (Bavarian Data Protection Authority), Promenade 27, 91522 Ansbach, Germany, https://www.lda.bayern.de/en/contact.html